Acquiring Personal Information

For business activities related to the Water Environmental Business, Industrial Business, and other divisions, the Company may obtain Personal Information from its customers, suppliers, and partners to the extent necessary as part of appropriate business activities, for purposes such as handling orders for Company products and services (collectively, “Products and Services” hereinafter) and responding to inquiries regarding Products and Services and other inquiries, including participation in exhibitions, events, and other such activities, submitted to the Company.
We also obtain personal Information from employees to the extent needed for sound labor management.

See here for the Company’s major Products and Services.

Purpose of use of Personal Information

The Company handles Personal Information for the following purposes:

Customer Personal Information

1. To provide Products and Services
2. To provide after-sales services
3. For planning, research, and development related to Products and Services and for quality improvement
4. To respond to inquiries from customers
5. To provide information concerning Products and Services
6. To publicize and implement exhibitions, events, and other activities organized by the Company
7. To undertake surveys and focus group testing
8. To control access to Company facilities
9. For advertising, publicity, and sales promotions

Personal Information concerning trading partners

1. To organize business discussions and meetings and for general communications
2. To provide information to supplier and partner staff and to enable communications
3. To provide services entrusted by suppliers and partners
4. To control access to Company facilities

Shareholder Personal Information

1. To enable shareholders and the Company to exercise their rights or fulfill their obligations under the Companies Act
2. To provide services to shareholders
3. For share and shareholder management, including preparation of data as required by laws and regulations

Employee Personal Information

1. To establish and fulfill employment contracts and to provide salaries, bonuses, and benefits
2. Personnel management (e.g., attendance management, evaluations, transfers, promotions)
3. Procedures required by laws and regulations (e.g., social insurance, tax applications)
4. Health and safety management
5. Emergency communications

Personal Information concerning applicants for employment and internships and former employees

1. To provide employment-related information to applicants (including applicants for internships) and to implement hiring-related operations and activities
2. To manage Company hiring operations
3. To provide information to and to communicate with former employees
   
   

Joint use of Personal Information

Company may make joint use of the Personal Information provided to the extent needed to achieve the purposes of use under (iii) below. Indicated below are the items of personal data jointly used, the scope of joint users, purpose of use by joint users, and responsibility for management:

1. Items of personal data jointly used
   
   
   • Name
   • Contact information (e.g., address, tel/fax no., email address)
   • Employer information (e.g., company name, name of representative, section name, title, address, tel/fax no., email address)
   • Information on school(s) attended (e.g., school name, address, tel/fax no., email address)
   • Nature of inquiry, content of request, purchase history for Products and Services, information on contract details, information on product use
   • Payment accounts for self-employed suppliers and partners (e.g., bank, account, accountholder name)
   • Employee information (e.g., address, date of birth, gender, contact information, form of employment, employment history, evaluation, salary information, emergency contact)
     
     
2. Scope of joint users
   
   Tsukishima Group companies in Japan
   See here for information on Tsukishima Group companies in Japan.
   
   
3. Purpose of use by users
   
   
   • To allow the provision of Products and Services by the Tsukishima Group
   • To ensure the appropriate conclusion and performance of contracts on various matters, including provision of Products and Services and post-contract management throughout the Tsukishima Group
   • To establish and undertake contracts between the Tsukishima Group and suppliers and partners, post-contract management, and other necessary communications with suppliers and partners
   • To implement various measures and to provide various services to build and maintain effective relationships between the Tsukishima Group and its suppliers and partners
   • To settle accounts with suppliers and partners
   • To conduct audits, including audits of internal controls
   • To implement compliance-related activities throughout the Tsukishima Group
   • To provide information on Products and Services and information on other Tsukishima Group business activities
   • To provide information on Products and Services and to distribute advertising by email based on an analysis of viewing histories, transaction histories, etc.
   • To provide information on Products and Services and to distribute advertising by email based on an analysis of data, including which emails are opened, website viewing histories, etc. for suppliers and partners in Japan
   • To use applicant information provided by individuals hired based on employment screening as Tsukishima Group personnel information post-hiring
   • To provide company information to and to undertake necessary communications with those seeking or planning to work with the Tsukishima Group
   • To respond to inquiries and comments provided to the Tsukishima Group
   • To improve Products and Services based on an analysis of Tsukishima Group website viewing histories
   • As otherwise needed to execute the Tsukishima Group’s business activities
     
     
4. Name or title of individual responsible for the management of applicable personal data
   See here for The name of the representative and address.